Customer story · in use since August 2026
He runs three companies alongside each other. Since late August 2026 AI Board runs with him on his own machine: one question and the complete file is on the table, including the history and the people involved.
Entrepreneur
Forever Idle · Projaxis · SleevesUp
wrote this himself · september 2026
In his own words
“AI Board turned scattered AI chats into a system: a second brain that keeps itself up to date every day. Working within a day, indispensable within a month.”
AI Board has fundamentally changed my working day. I run several companies alongside each other and used to lose a lot of time pulling context together: what was agreed, where things stood last time, which numbers belong to it. Now I have all the information at hand; one question and the complete file is on the table, including the history and the people involved. Preparing a meeting takes minutes instead of an hour, and I decide faster because the facts are already there. The structure of vault, truth rules and routines makes sure the AI invents nothing and forgets nothing, and it turned out to be a strong foundation to build on myself. For any entrepreneur who is serious about working with AI: the best setup I have come across.
Teus wrote this in Dutch. The quotes on this page are a faithful translation; the original is on the Dutch version of this page.
The situation
Teus Louwerens runs Forever Idle, Projaxis and SleevesUp alongside each other. Three companies means asking the same question three times before a conversation starts: what was agreed, where things stood last time, which numbers belong to it. That digging was the most expensive hour of his day.
In late August 2026 he set AI Board up on his own machine. What happened next is the most interesting part of this story: he did not stay on the template. He built a meeting layer, a task layer, dashboards per company and his own boundaries around it, and the setup held.
What he built on top
This is not what we delivered. This is what Teus built around it himself in a month, on the structure that was already there.
His meetings land in the vault every day, split into a work note the AI summarises itself and an archive holding the transcript verbatim. New participants get a person card automatically, with references in the text so people and meetings stay tied together.
His task list stays the only place tasks are written; the vault holds a read-only mirror that refreshes itself every fifteen minutes. Alongside it, his own day-start routine for daily, weekly and monthly planning, with one numbered list of decisions.
Every morning the day and the preparation for each conversation are ready before he starts. Private calendars hand over time and title only, nothing else.
Each company has its own dashboard, with style rules he set himself: a fixed tab strip, at most four key figures per row, whole euros in the display.
Every file carries a review date and a silence threshold. A weekly check writes to an overview note and an attention block, so no company or client quietly falls off the radar.
The path from inbox to file handles presentations in one pass: every slide as an image with a caption in the note, next to the text. Source and summary stay separate, so pulling context back up stays fast and clean.
Personal notes are hands-off behind a hard deny rule. The AI drafts, Teus sends. Deleting always asks first. A memory layer next to the vault makes sure working agreements survive sessions.
His lessons · verbatim
Teus wrote down his own learnings. They appear here the way he wrote them, because they are sharper than anything we would say about it.
Every metric note with its source and pull date, unknown stays “unknown”, never round to a pretty number. That one contract stops the system slowly filling up with invented figures; it is the reason I dare to trust the dashboards.
Hands-off personal notes with a hard deny rule, the AI drafts and I send, always ask before deleting. Precisely because the boundaries are explicit, I dare to give the AI a lot of autonomy.
The biggest value came when I started adapting it: my own syncs, my own dashboards, my own skills. The setup made extending it surprisingly easy; nothing felt like hacking against the system.
The daily brief and the weekly review actually happen now, because the homework is already waiting when I start; the barrier to reviewing is gone.
Teus Louwerens, Forever Idle · Projaxis · SleevesUp
Teus wrote this text himself and gave permission to publish it under his name. He was not paid for this story.
Teus started from exactly the structure we install: vault, truth rules and routines. Request access and we'll schedule your install.
Your company brain lives on your laptop. You choose if a question goes to a cloud model or stays fully local.